Proceedings And Addresses
January 2007 (Volume 80, Issue 3)
Proposed Pacific Division Bylaws Amendments
As proposed
to the Division’s Executive Committee on 18 October 2006 by the
Ad Hoc Committee on By-law Amendments for Nomination and Election
Procedures of the Pacific Division, and placed before the April 2007
Pacific Division Business Meeting by the Executive Committee (additions
denoted by bold type, deletions by strike-through).
1. Officers
a. The officers of the Division shall be a president, a vice-president,
a secretary-treasurer, and Pacific Division representative to the National
Board of Officers. The terms of office of the president and vice-president
shall be one year. Each year the presidency shall be assumed without
further election by the vice-president of the year preceding, and a
new vice-president shall be elected. The terms of office of the secretary-treasurer
and of the representative to the Board of Officers shall be three years.
All officers assume office on July 1 following their election. All terms
end on the appropriate June 30.
b. There shall be an Executive Committee consisting of nine members,
as follows: (a) the officers of the Division, ex officio,
(b) the immediate past president of the Division, (c) three members
elected at large, for three-year staggered terms, and (d) the chair
of the program committee, ex officio. The chair of the Executive
Committee shall be chosen by the Committee from among the members elected
at large. All members of the Executive Committee must be members of
the Association who are certified by the Executive Director as affiliated
with the Pacific Division. A majority of its members shall constitute
a quorum of the Executive Committee.
c. There shall be a Nominating Committee of five to nominate officers
for the Division. The Committee shall consist of the immediate past
president, who shall act as chair, and four other members, two of whom
shall be elected each year for two-year terms.
d. The terms of president and vice-president shall be one year; no one
may serve more than one term in these offices. The terms of the at-large
Executive Committee members shall be three years, and those of the elected
Nominating Committee members shall be two years; elected members may
serve two consecutive terms on either of these committees, after which
they are not eligible for re-election to that committee for a period
equivalent to one term. The representative to the National Board of
Officers may serve up to two three-year terms. The Secretary-Treasurer
may serve up to three consecutive three-year terms.
2. Duties of the Executive Committee
a. Arrangements for the regular annual Pacific meeting of the Association
shall be the responsibility of the executive committee.
b. The agenda of the annual business meeting to be held during the regular
Pacific meeting of the Association shall be the responsibility of the
executive committee.
c. The Executive Committee shall establish such committees as it deems
necessary to aid it in efficiently attending to the business of the
division, retaining in every case full responsibility for the action
of such committees. Among these committees shall be: (1) a program committee
of three of more members, serving staggered three-year terms, the chair
to serve ex officio on the Executive Committee. The Program Committee
shall be responsible for the program of the annual Divisional meeting.
2) A nominating committee of three members. The nominating committee
shall be responsible for making nominations to all offices of the Division.
At the discretion of the Executive Committee, tThe
secretary-treasurer may shall serve ex officio on any
committee appointed by the Executive Committee.
d. The Executive Committee shall fill vacancies to any
office of the Division in cases in which the elected officer leaves
office before the completion of his or her term.
3. Duties of the Nominating Committee
a. The Nominating Committee shall nominate a slate of candidates for
election to consist of: two names for the office of vice-president,
two names for a member of the Executive Committee, and in appropriate
years, one or more names for the office of secretary-treasurer and two
names for the office of representative to the National Board of Officers.
It shall also nominate two candidates for each of two positions on the
next year’s Nominating Committee.
b. The Nominating Committee is free to consult with any officer of the
Division in order to assist it in fulfilling these responsibilities.
c. The Nominating Committee shall publish its report in the issue of
the APA Proceedings that contains the program of the Pacific
Division annual meeting (normally the January issue). Before the name
of a nominee is published, the individual nominated shall have expressed
to the Nominating Committee explicit written consent to stand for election.
d. Upon publication of the report of the Nominating Committee, members
of the Pacific Division may by petition make additional nominations
for the next year’s Nominating Committee, for officers, and for
members of the Executive Committee. Such petitions must be signed by
five members of the Association affiliated with the Pacific Division,
must bear the written consent of the nominee, and must be received by
the Nominating Committee no later than seven days before the start of
the annual divisional meeting.
e. The Nominating Committee will make the final slate of candidates
available in print at the beginning of the divisional meeting, for discussion
at the annual business meeting.
3 4. Elections
a. Nominations made by the Nominating Committee for all elections to
office in the Division shall be published in the issue of the APA
Proceedings that contains the program of the Pacific Division
annual meeting (normally the January issue). circulated to members
affiliated with the Pacific Division in advance of the annual meeting.
b. Any five members of the Division can submit nominations for offices
of the Division after the nominations of the Nominating Committee have
been published, up until seven days before the start of the annual
divisional meeting. circulated before the annual divisional business
meeting. Such nominations shall bear the signatures of the five
members and the consent, in writing, of the nominee.
c. (a) and (b) specify the sole methods of nomination.
d. All elections to office shall be held at the annual business meeting,
except in cases in which there is more than one candidate for a given
office. In such cases election to that office shall be by mail ballot
to all members of the Association who are certified by the Executive
Director as affiliated with the Pacific Division, mailed within
30 days after the end of the annual meeting by the secretary-treasurer.
Election will be by majority of those voting. Ballots shall
be counted six weeks after they are sent out. When there are more than
two persons nominated for a single office, voting shall be the method
of transferable vote described in the section on preferential voting
in Section 44 of Robert’s Rules of Order, Newly Revised.
4 5. Meetings
a. A quorum for the annual business meeting shall consist of those who
attend the meeting.
b. Resolutions which purport to represent the sense of the Pacific Division
on matters of public policy may be voted on only by mail ballot authorized
by the annual business meeting. Such mail ballots will include relevant
minutes of the meeting and a summary of the arguments presented.
c. In the business meeting, questions of order shall be covered by Robert’s
Rules of Order.
5 6. Amendments
a. Amendments or additions to these by-laws may be proposed only by
the executive committee, by the national Board of Officers, or by a
petition signed by at least twenty members of the Association with voting
affiliations with the Pacific Division.
b. Proposals to amend or add to these by-laws must be announced to the
members of the Association who have voting affiliations with the Pacific
division at least two weeks prior to the meeting at which a vote is
taken.
c. Any proposed amendment of or addition to these by-laws must be
presented for discussion at a regular Business Meeting and shall then
be submitted by mail ballot to all members of the Association who are
certified by the Executive Director as affiliated with the Pacific Division,
with passage dependent upon acceptance by two-thirds of those casting
votes. If the above conditions have been met, these by-laws may be
amended or added to by a vote of two-thirds of the members with voting
affiliation with the Pacific Division present at the annual business
meeting.