Present: Sara Goering, Calvin Normore, Nick Smith, Anita Silvers, Allen Wood
Guests: Dom Lopes, Fred Schueler

1. CALL TO ORDER: Chair Goering called the meeting to order at 4:06 p.m. Secretary-Treasurer Silvers explained that the meeting would recess at 6:00 p.m. to enable members to attend the “Secrecy” mini-conference closing reception. The Executive Committee would reconvene over dinner at 7:00 to complete the meeting.
2. APPROVAL OF AGENDA: The agenda was approved.
3. APPROVAL OF MINUTES OF MARCH 23, 2005: The Minutes printed in the January 2006 Proceedings were approved.
4. REPORT OF SECRETARY TREASURER: Secretary-Treasurer Silvers reported on the financial state of the division and on future finances as they would be affected by the upcoming transition in the secretary-treasurer’s office.
Secretary-Treasurer reported on actions taken by the Executive Committee since its last meeting. These included approval of mini-conference proposals and contracts for the 2007 and 2010 meetings.
5. 2007 PROGRAM COMMITTEE: Fred Schueler, the 2007 Program Chair, reported to the Executive Committee on the responses of their nominees to invitations to join the Program Committee. The Executive Committee made additional recommendations about possible members to cover essential fields.
6. 2007 NOMINATING COMMITTEE: After a long discussion about how to be responsive to the Shrage petition’s request for an elected nominating committee, the Executive Committee decided to assign its authority and responsibility to form a nominating committee to the ad hoc committee that the Executive Committee was recommending be formed at the following day’s business meeting.
The ad hoc committee would be responsible for deciding how to respond to the requests and recommendations contained in the petition requesting bylaw changes. Therefore, the ad hoc committee could clarify the means for creating a nominating committee and could create one, and facilitate its work, so as to keep the nominating process even further removed from the Executive Committee than is presently the case.
Unlike the other two divisions, where an Executive Committee member chairs the Nominating Committee, no Executive Committee member currently sits on the Pacific Division Nominating Committee or participates in any way in its deliberations. Executive Committee members supported the current distancing of the Nominating Committee from the Executive Committee and preferred to increase the distance between the two.
The selection of a nominating committee, the nominating committee’s selections, and the ad hoc committee’s report all must be completed by early November 2006 so they can be printed in the January 2007 Proceedings.
7. ELECTION OF NEW EXECUTIVE COMMITTEE CHAIR: The Executive Committee decided to request Joan MacGregor to chair the 2007-2009 Executive Committees, provided that she be elected to the Executive Committee on the following day.
8. REPORT OF 2006 PROGRAM CHAIR: Sara Goering, 2006 Program Chair, reported on the details of the 2006 program.
9. CONTINUATION OF JOINT ADVERTISING FUND: The Executive Committee voted to continue participation in the cross-divisional joint advertising fund.
10. REQUEST FOR $3,250: The Executive Committee voted to provide $3,250 to underwrite the APA Board of Officers’ contribution for the 2006 PIKSI Summer Institute for Undergraduates. The contribution will be made with a request that special attention be paid to recruiting and including participants from the Pacific region in the program.
11. RESTRICTED USE OF REGISTRATION INCOME SUBSIDY TO APA NATIONAL OFFICE: The APA National Office may make additional chargebacks of convention expenses to the Pacific Division. The Pacific Division already assigns $25 of each nonstudent registration fee to the National Office. To prevent going into deficit in order to absorb new charges, the Pacific Division Executive Committee voted to restrict the use of this donation to expenses incurred by the APA National Office for the Pacific Division convention. This alternative is preferable to raising convention fees to cover the new charge-backs.
12. PROPOSAL FOR MINI-CONFERENCE ON SPINOZA’S PSYCHOLOGY: Calvin Normore reported on a conversation he had had with Don Rutherford about strengthening the organizing committee for this proposal. The prospect of doing so with Rutherford’s and Normore’s help is very good. The Executive Committee voted to encumber funds to support this mini-conference (dates to be negotiated), contingent on such an expansion and improvement of the organizing committee, and on a new proposal being submitted.
13. OVERFLOW HOTELS AND UNION HOTEL POLICY, 2008 MEETING: The Executive Committee wrestled with the problem of whether to contract with a union hotel if the meeting site does not offer sufficient union hotels to absorb possible overflow. While no contracts need be entered into with overflow hotels, failing to do so leaves members at these hotels paying very high rates.
This will be a particular problem in finding a meeting site for the 2009 meeting, which is scheduled to be somewhere in southern California. Hotels in Southern California either have short-term contracts that will end in a few months, or do not have labor contracts. Responding to recommendations from Executive Committee members, the Secretary-Treasurer will investigate Santa Monica to see if enough of its hotels are unionized with contracts extending to 2009 so as not to pose a problem.
14. DIVISIONAL ADMINISTRATION, SECRETARY-TREASURER TRANSITION: The Executive Committee discussed details and financial matters related to the approaching transition in the secretary-treasurer position. Silvers explained the process, noting that there are funds to support the transition’s occurring over the next two years. Smith worried about how the division will pay for the two-year transition each time there is a change of secretary-treasurers. Silvers pointed out that the impending transitional challenge is specially difficult as a new APA Executive Director will take office next year. Precipitous changes may be expected to occur, as such have been imposed by the last two new executive directors, and the longer transition period is meant to permit collaborative work between outgoing and incoming secretary-treasurers to enable divisional operations to be maintained during such national change.
15. BUSINESS MEETING AGENDA: The Executive Committee set the agenda for the next day’s business meeting. The previous version, circulated by email, was altered substantially to accommodate discussion of and actions responsive to the Shrage petition.
16. ADJOURNMENT: The meeting adjourned at 10:34 p.m.

Respectfully submitted,
Anita Silvers
Secretary-Treasurer